Privacy Notice

Education for Ministry Trust Operating as  Exploring Faith Matters Privacy Notice

 

All the data you supply will be treated in accordance with The Data Protection Act 2018, and the General Data Protection Regulation.  This privacy notice explains what data we collect, how we collect it, how we use it, and how we store it.  If you have any questions about this privacy notice, including any requests to exercise your legal rights please contact us at administrator@exploringfaithmatters.co.uk

 

The type of personal information we collect

We currently collect and process the following information:

  • Personal identifiers, contacts and characteristics (for example, name and email address, website user stats)
  • Identity data includes first name, last name, username or similar identifier.
  • Contact Data includes email address and telephone number.
  • We may (in certain circumstances) process address and bank details.
  • Technical Data includes your login data, browser type and version, IP address, time zone, setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website.
  • Usage Data includes information about how users are navigating our website 

How we get the personal information and why we have it

  • Most of the personal information we process is provided to us directly by you for one of the following reasons:
  • To enrol you onto the course
  • Administer our programme
  • Communicate information
  • Administer financial transactions
  • Manage our website

We use the information that you have given us in order to:

  • Create a unique username and password to our website
  • Contact you by email to send information and reply to your queries. We may need to process an address to send something to you.
  • Create unique payment identifiers.
  • We may need to process bank details to make a payment.

Information gathered by automated technologies: as you interact with our website, we may automatically collect Technical Data using cookies, logs and similar tech.

We may share this information with Education for Ministry, Sewanee

We forward the name only for production of the certificates on completion of 4th year.  We will contact members prior to the request to confirm how they would like their name displayed on the certificate.

Under the General Data Protection Regulation (GDPR), the lawful basis we rely on for processing this information is: Legitimate Interest

 

How we store your personal information

Your information is securely stored on password protected devices and paperwork is stored in a secure cabinet or safe. 

We keep your name, email address, telephone number and username for one year following the completion of the 4th year and two years following the date of leaving for those that do not complete the four years. We will then dispose your information by deleting your data from electronic devices, our website and destroy paper documents permanently and securely.

 

Contacting Trustees and Advisory Group members

  • The Trustees and Advisory Group members need to be in contact with one another in order to run the organisation effectively and ensure its legal obligations are met.
  • The Trustees and Advisory Group members contact details will be shared among the committee.
  • The Trustees and Advisory Group members will not share each other’s contact details with anyone outside of the committee, or use them for anything other than Exploring Faith Matters business, without explicit consent.
Your data protection rights

Under data protection law, you have rights including:

  • Your right of access – You have the right to ask us for copies of your personal information.
  • Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
  • Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
  • Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
  • Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.
  • Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

You may do this by contacting us directly at Please contact us directly at administrator@exploringfaithmatters.co.uk  

As a security measure, and on occasion to improve the speed of our response, we may need to request specific information from you to help us confirm your identity and ensure your rights to access your personal data (or to exercise any of your other rights). We try to respond to all legitimate requests within one month.  If compliance with your request will be complex or you have made multiple different requests, we may need longer, and will notify you if this is the case.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at administrator@exploringfaithmatters.co.uk

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:           

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk